The concept of the paperless office has been around for decades; the term was even used in a 1975 Businessweek article on the future of corporate automation. But only in recent years has technology advanced to the point where going paper-free isn’t just less wasteful – it also saves you time, money and headaches. Here’s how.
- There’s less confusion. Instead of scrambling around to find a document that you set down somewhere (or perhaps it’s in the car or you left it at home), you can quickly and easily access the information you need. Systems like [client name] work across multiple devices, so you can view, edit and send documents from your phone, tablet, desktop and laptop.
- Everyone is on the same (virtual) page. Have you ever received an edited document from someone only to realize that he or she wasn’t working on the right version? When you share documents via [client name], you can be confident that everyone has the most up-to-date iteration.
- No more security worries. Security is a top priority in many industries, including healthcare, legal practices and cutting-edge technology companies. A paperless office ensures that your documents won’t fall into unauthorized hands.
- Information is at your fingertips. Whether you’re a B2B company or you sell products and services, response time is essential when dealing with clients. Customers have several ways to reach businesses – 72% of consumers believe they should receive a response in less than an hour if they tweet a complaint! You need your data to be quickly and easily accessible so you can respond appropriately and in a timely fashion.
- Do well by doing good. Consumers (and Millennials in particular) believe that a company’s values go beyond the bottom line; 55% of global consumers say that they are willing to pay more for products and services provided by companies that are committed to making a positive social and environmental impact.
- Save money. Your business will cut back significantly on office supplies as you eliminate paper. From fax machines to filing cabinets and sticky notes to staples, you’ll need to purchase fewer expensive items that, until now, have just been part of the ‘cost of doing business.’
- Go green. The University of Colorado reports that each year Americans throw away enough office paper to build a ten-foot-high wall from New York City to Tokyo. The EPA has noted that the average office worker generates about 2 pounds of paper every day, and 90% of all office waste is paper. Going paperless isn’t just good for business – it’s good for everyone.
Regardless of your reasons for pursuing a paperless office, there are sure to be countless benefits. This transition doesn’t have to be painful. [Client] makes it easy for you and your company to go from paper gluttons to digital masters: no learning curve necessary.